The following are the widely used KUNGFU style to “fight” against the mount everst of documents;

1. Filing by document date or payment date – All documents are filed according to the document date; with the latest date on the top. Personally this is not my favourite style & I’m sure all of you would agree with me… that how would you remember the date of an invoice sent by your supplier?? or do you even remember the date of payments of your supplier invoices, 3months from today?
2. Filing by payment voucher number – also not my favourite style. Which means it is based on the payment voucher number. I wouldnt be able to remember the payment voucher number I’ve made to  my supplier yesterday, let alone 3mths from now.

 Filing by supplier name & in alphabetical order – this is my WING CHUN. We will split into 2 separate file; 1 unpaid, 1 paid – both filed by supplier name & in alphabetical order. This will help the search for the invoices (audit, tax, own checking purposes) in the future.